Google Drive and Sharing Documents

Google Drive and Sharing Documents

We use Google Drive to share original documents between team members, rather than emailing copies of files and then trying to control who has the latest version etc.

 In order to share a document, you need an appropriate Google Account login.

This document explains how to set up an appropriate Google Account if you don't have one.

Google Account

This can be a Gmail login, if you already use Gmail and are happy for that account to also be used in a work context, OR…..

..... you can create a Google account using an existing email address (you do NOT have to register for and start using Gmail).  Instructions below.

Creating a Google Account with your Current Email Address

Go to https://www.google.com/account/about/?hl=en (Google Account) and click on Create an Account’

Fill in the details First Name and Surname, but then click on ‘use my current email address instead’ and fill in your own email address.  Then fill in the password, at least 8 characters and secure,, and then confirm it in the second box too.  Make sure you can remember what it is!

Click on next, and Google will send you a verification code in your email.  When the mail arrives, get the code and enter it in the box on the page and click Verify.

You now have a Google Account that we can use to share Google Drive documents.  Please let us know what the email address is to share with.

Sharing Documents

As a matter of course we only share documents with specific email addresses, we do not use share links that can be opened by anyone who has the link.  Please ensure you never share a document in that way, and if you wish someone else to be given share to a 360PMS document please let any member of the Service Management Team or Senior Management Team know and they will do so.